Operations Assistant

Location: Remote with occasional travel to event cities (Glasgow, Edinburgh, Dundee, Manchester, London)

Reports To: Founder / MD

Hours: Part-time freelance, approximately 10 hours per week (flexible)

Salary: £25/hour (~£1,000/month)

Role Overview

We are seeking a proactive and highly organised Operations Assistant to support the growth of Moving Minds, a dynamic talk series that brings lecturers and experts into pubs and venues to engage audiences with inspiring ideas. You will play a critical role in ensuring events run smoothly, coordinating logistics, managing ticketing, and supporting marketing and administrative tasks. This is a key position for someone who enjoys variety, thrives in a fast-paced environment, and is excited to contribute to a growing, innovative business.

Key Responsibilities

Event & Logistics Management

• Coordinate venues, dates, and travel arrangements for Moving Minds events across multiple cities

• Help the Founder with sourcing and booking speakers for each event

• Manage event registrations and ticketing, including Eventbrite or other platforms

• Liaise with local event leads and speakers to ensure smooth event delivery

• Track attendance, manage waiting lists, and handle attendee communications

Administrative Support

• Assist with invoicing, expense tracking, and basic bookkeeping

• Maintain event and client databases

• Organise schedules and talk calendars to distribute to the team

Marketing & Communications Support

• Support in ideation for social media posting, email newsletters, and other marketing communications

• Help manage audience engagement, including responding to inquiries and feedback

• Assist in collating content for event promotion or reporting

General Operations

• Troubleshoot day-to-day operational issues

• Maintain organisational systems for files, documents, and contacts

• Support the Founder and team with ad-hoc projects as required

Key Skills & Attributes

• Highly organised with excellent attention to detail

• Strong written and verbal communication skills

• Comfortable using technology, including ticketing platforms & spreadsheets

• Ability to manage multiple tasks and prioritise effectively

• Proactive, reliable, and solution-focused

• Interest in knowledge-sharing, public events, and innovative ideas is a bonus

Why Join Us

• Be part of a growing, innovative, and inspiring business

• Flexible working hours with the ability to work remotely

• Opportunity to learn about event management, marketing, and scalable business operations

• Contribute directly to a brand making an impact across multiple cities

How To Apply

Send your CV to stephen@movingminds.studio

Closing date : 30th November 2025